Job Description
Position Summary: To coordinate and comply with activities related to clinical trial projects at local level. This implies to perform, verify, assess, document and prepare reports and to keep the communication flow within the local project and operation teams in connection with the processes of reception, storage, preparation and packaging of shipments, returns, labeling, conciliation and distribution of medical products and supplies in general. These activities shall be carried out in accordance with good documentation and good manufacture, storage and distribution practices, both internal and external, minimizing the number of quality deviations. All of these logistic operations shall be carried out pursuant to the specifications and IT/administrative tools required by the Company and/or the client.
To assist Project Management, Coordination, Operational and Financial departments, in administrative and general operating management processes of the facilities.
Key Responsibilities:
- To support the team as a Subject Matter Expert (SME); to organize daily routines with the team;
- To coordinate reception and shipments of medicinal products/materials in order to maintain adequate control of the materials entering to the Warehouse, to verify the documentation thereof and confirm to clients their arrivals.
- To coordinate the process of medicinal products/supplies orders to medical institutions and/or exportations and request acknowledgement of receipts to comply with the requirements set forth.
- To cooperate and assess in the Startup process of new projects.
- To perform the inventory control in order to control the entry and exit of inputs and record all the supply chain.
- To coordinate the return processes, coordinating with the team the arrangements with medical institutions to retrieve medicinal products/supplies and to verify the pertinent documentation.
- To manage the administrative set-up of projects: open new files, prepare forms and charts to record and document the information of each study.
- To prepare the Reports for clients informing the status of each project.
- To participate on client meetings for regular follow-ups.
- To coordinate the assessment of medical institutions on shipment of medicinal products/supplies, either regarding storage conditions, handling of temperature sensors, procedures to acknowledge receipt and documentation of the project.
- To notice and inform deviations and lack of conformities regarding project coordination. To perform all activities efficiently and safely.
- To perform freight analysis and control.
Attributes:
Proactive to propose new activities and to solve problems, flexible, proactive and with predisposed attitude, resilient, organized, committed.
Teamwork, Excellent communication and interpersonal relationship skills.
Capable of following directives, of dealing with multiple tasks and timing. Capable of managing team daily activities.
Client-oriented and client-service attitude.
Minimum Requirements/Qualifications:
- Graduated in health, logistics operations and management areas.
- At least 2 years of experience in similar activities in the pharmaceutical industry, CROs or similar logistics companies.
- Advanced to fluent oral and written English level
- Knowledge of GMP Rules, biosecurity, local regulations and SOPs.
- Knowledge of Outlook, Microsoft Office package, Internet.
Non-Negotiable Hiring Criteria: all the above
Preferred Qualifications:
Courses of: Clinical trials, IATA – Dangerous Goods Transportation
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